Examples of how broker inboxes become structured working data.

The desk worked from one main authorized mailbox plus forwarded threads. Cargo and vessel ideas were tracked partly in memory and partly in spreadsheets.

Useful cargoes were being missed because brokers had to re-scan folders and old circulars every time a vessel opened in the Black Sea or East Med.

LaycanMatch processed one authorized mailbox and selected folders from the last 30 days.

• 1,046 emails processed
• 184 cargo offers extracted
• 96 vessel offers extracted
• 37 ranked possible matches found
• Average first-pass review time reduced from roughly 95 minutes to 28 minutes per day
• Broker kept source email access for every match

Before / after: before LaycanMatch the desk depended on inbox search and memory; after LaycanMatch the desk worked from a structured shortlist linked back to the original circular.

The team received overlapping broker circulars across three active mailboxes and struggled to tell whether an offer was genuinely new or just forwarded again.

Duplicate messages made the internal picture noisy and made it harder to see which offers were worth calling on first.

LaycanMatch processed 21 days of history across three selected inbox and archive folder sets with dedupe enabled.

• 2,382 emails processed
• 412 cargo offers extracted
• 233 vessel offers extracted
• 286 duplicate messages surfaced as duplicates instead of new working records
• 61 ranked possible matches found for current saved positions
• Broker triage time on repeated circulars cut by more than half

Before / after: before LaycanMatch the same offer reappeared in several inboxes with no clear handling; after LaycanMatch the team saw one cleaner working set plus visible duplicate decisions.

The desk monitored repeated grain and fertilizer opportunities where laycan text often arrived as mid-July, prompt, 1H Aug, late Jul or 5 days either side.

Manual comparison consumed time and brokers still had to reopen the original circular to confirm what the sender meant.

LaycanMatch processed 14 days of selected broker folders and the desk created saved cargo requirements for the most repeated routes.

• 684 emails processed
• 119 cargo offers extracted
• 74 vessel offers extracted
• 18 low-confidence laycan cases flagged for review
• 29 ranked possible matches found for active cargo requirements
• Broker still checked ambiguous cases, but the shortlist arrived faster and with source text preserved

Before / after: before LaycanMatch the desk manually compared date phrases; after LaycanMatch ambiguous cases stayed visible, but clear overlaps were ranked first.